What Types of Information Do We Collect and How Do We Collect It?

The SGCDpro currently collects information about you in the following ways:

• Information we receive from you, which includes information you provide in:
• Meeting registration forms. Meeting registration forms may be completed manually or online. The form solicits information such as First Name, Last Name, Nickname, Title, Company, Telephone, Email, Business Address, Email Address, dietary restrictions, and emergency contact information.
• Information sent by your device or browser when you visit our website. When you visit a website, including the SGCDpro website, your browser automatically sends certain information such as browser type, language preference, operating system, internet service provider, internet protocol (IP) address, device identification number, geo-location data, and online browsing data (such as date and time of access to our website, referring website address, pages viewed, features used, links clicked, and other actions you take in connection with the website, sometimes referred to as “clickstream data”).
• Information from our tracking tools. When you visit the SGCDpro website, automated collection tools such as “cookies” and “web beacons” may gather information about your visit and your computer.
• A cookie is a small text file stored on your computer that lets us know whether you have visited the website before and your navigation experience during your visit. Cookies may be used to facilitate your access to our website, enhance and personalize your online experience, and recognize your computer or your device.
• Web beacons are small graphics placed on our website and in email communications that are used to measure the effectiveness of our website and email communications. Web beacons on our website collect information about your visit, like the pages you view, the features you use, the links you click, and other actions you take in connection with the website. Web beacons in our emails track your interactions with those messages, such as when you receive, open, forward, or click a link in an email message from us.
• We may use other third-party analytics services to analyze how a visitor uses the website or interacts with the content we provide.
• Information we receive from other sources. We may receive information about you from other sources.
• This information helps us supplement the information we receive from you and improve the personalization of our communications to you. This may include information received from other associations or purchased lists.

With Whom Do We Share Information About You?

• SGCDpro does not sell or rent its mailing list. We do not provide member mailing lists to members or non-members of the Society.
• The SGCDpro mailing list is published annually in print and electronic form and sent to all current members. SGCDpro cannot control how members share this information and such information may be used to compile company lists, including sales lists.
• SGCDpro may share member information with hotel conference managers to ensure that attendees are properly booked into the conference block.
• A full list of annual meeting attendees is provided to all attendees upon the conclusion of the conference and is posted online in the members only section of SGCDpro. This information may be accessed by members and attendees who may choose to assemble their own marketing lists using the available information.
• Information may be shared with third parties, such as law enforcement or regulatory authorities, when required by law or legal process, to prevent physical harm or financial loss, or in connection with an investigation or suspected or actual criminal activity.
• If you would like to stop receiving marketing communications from us, click on unsubscribe@sgcd.org or call (740) 588-0828.
• Members who opt out will no longer receive email communications from SGCDpro, including the Deco News newsletter, annual directory, and annual conference information.
• Your browser may give you the ability to control cookies or other tracking
  tools. The Help portion of the toolbar on most browsers will tell you how to stop accepting new cookies, how to be notified when you receive a new cookie, and how to delete existing cookies. Note that if you choose to disable cookies, it is possible that some of our websites’ features may not function properly.

What Are Your California Privacy Rights?

• If you reside in California, you have the right to ask us one time each year if we have shared your personal information with third parties for their direct marketing purposes. To make a request, please send us an email or call us at the phone number provided below. Indicate in your letter that you are a California resident making a “Shine the Light” inquiry. Please note that SGCDpro does not sell or rent its list for marketing purposes; however, it is possible for members or meeting attendees to compile independent lists from information they receive from SGCDpro.

Links to Third Party Sites

• From time to time, we may provide links to third-party websites. These websites operate independently from the SGCDpro and may have their own privacy statements in place, which we strongly suggest you review if you visit any linked websites. To the extent any linked websites you visit are not operated by or on behalf of the SGCDpro, we are not responsible for their content or your use of the websites.

How Can You Contact Us?

• If you have any questions or comments about this Privacy Statement, or if you would like us to update information we have about you, please call us at (740) 588-9882 or send us an email info@sgcd.org.

Notice to European Residents – EU Specific Terms

• To comply with the requirements of the European General Data Protection Regulation (GDPR) for our European users, this Privacy Statement outlines the legal basis on which we process your personal information and provides other information required by the GDPR. The terms and conditions contained in this section – Notice to European Residents – EU Specific Terms – applies only to the personal information of European Union residents we may process.

Legal Basis for Processing Your Information

• We will only process your information where we have a legal basis to do so. The legal basis will depend on the reason(s) we collected and need to use your personal information. The different legal bases we rely on are:
• Consent: Where you have told us you are happy for us to process your personal information for a specific purpose, such as when you request that we contact you with information about our products and services.
• Consent: Where you have told us you are happy for us to process your personal information for a specific purpose, such as when you request that we contact you with information about SGCDpro services, conferences, and membership.
• Legitimate interests: Where the processing is necessary for us to conduct our business, but not where your interests are overridden by your rights or interests. This may include processing to inform you of changes to our services, or to provide you with information about other services we offer.
• Contractual necessity: Where the processing is necessary based on your purchase of services including, but not limited to, membership, conference registration, and exhibition participation.
• Legal claims: Where the processing of your personal information is necessary for the establishment, exercise, or defense of legal claims.
• Legal obligation: Where we are required to process your personal information by law.

Transfers of Personal Information

• This website is published in the United States. If you are located within the European Union, you should be aware that when you access the website and provide your personal information, you are transferring your data to the United States where it is being collected and processed. We will take steps reasonably necessary to ensure that your data is subject to appropriate safeguards and that it is treated securely and in accordance with this privacy statement.

How long we keep your Personal Information

• The period for which we retain your information varies according to the use of that information. In some cases, there are legal requirements to keep certain data for a minimum period of time. Unless specific legal requirements dictate otherwise, we will retain your information no longer than is necessary for the purposes for which it was collected and processed (as described above).

Your rights

• To be provided with a copy of your personal information held by SGCDpro:
• To request the rectification or erasure of your personal information held by SGCDpro;
• To request that we restrict the processing of your personal information (while we verify or investigate your concerns with this information, for example);
• To object to the further processing of your personal information, including the right to object to marketing;
• To request that your provided personal information be moved to a third party.

Your right to withdraw consent

• Where the processing of your personal information by SGCDpro is based on consent, you have the right to withdraw that consent without detriment at any time by contacting us as set forth in the Contact Us section. Such withdrawal will not affect the processing of your personal data prior to the withdrawal.

How to exercise your rights

• You can also exercise the rights listed above at any time by contacting us
  at info@sgcd.org. The exercise of the above rights might be subject to certain conditions and we might require further information from you before we can respond to your request.